Like they say in life, the first impression is everything.
The same principle applies during onboarding, you have one chance to make a good first impression with a new employee. Job seekers in the current market have the advantage. It’s a candidate market and the good ones usually have more than one job offer to consider. The time lag is a big risk factor if you are in the recruitment industry, jobseekers cast their net out wide when searching for a job therefore chances are that they have attended more than one job interview. So, any delay with sending out and receiving the right paperwork can risk the candidates dropping out from the process. So recruiters, for you to achieve results you need to put your blinkers on, create a uniform and simple onboarding process and see the process through to the end without delay.
Trust me, when it comes to job offers and job seekers it’s a matter of first come, first served. You cannot afford to let the candidate slip through because you failed to follow through with the process in good time. It is much easier for a candidate to turn down a job with the recruiter instead of the line manager.
Many HR experts already know that high staff turnover is expensive. When you go through all the effort to place a candidate for your client and they turn it down because of the time lag this creates frustration, it’s demotivating for the client and you run the risk of making a bad impression and eroding your credibility. You can also create a bad first impression by placing the candidate and then bogging them down with all that paperwork on their first day of work. The sparkle and enthusiasm which comes with the start of a new job can dull down very quickly. Once you’ve lost that momentum it is very difficult to regain.
To stay on top of your game, you have to stay on top of the recruitment process and uncover the wonders of how HR AI technology can help you achieve your targets and retain your clients. There is an enormous amount of software options out there that give recruiters the edge. They track applicants, integrate payroll, and invoice clients all in a couple of clicks. Still, the most paperwork-intensive step in recruitment is onboarding – which involves collecting and processing the candidate’s paperwork before they start their new job. This in itself can be a big delay to getting the new employees on site. About the traditional process that starts with a job offer, then contract of employment, the collection of relevant forms and academic credentials and personal information. That’s a minimum of 10 emails.
The good news is that the multiple email exchanges can be replaced with one link, one click through Onboarded software platforms. HR AI in the 21st century is on top of it. Recruitment software can integrate Onboarded software and this integration
enables you to completely automate the onboarding process as well. This is another big tick on the checklist for any successful recruiter.
Employee onboarding software helps businesses, HR personnel, and managers ensure a smooth onboarding process for every new hire. It helps to quickly initiate candidates into the company, department, and team. Therefore reducing the dropout rate.
Want to know more about Onboarded software and how it can speed up the end to the end recruitment process and why it should be a ‘must have’ for any recruiter. You’ll see how much faster and simpler it is to manage your talented applicants and keep your work organized. If recruiters don’t embrace technology they will be left behind.
Here are seven reasons why this is a must-have for your recruitment business:
1. Go from buying lever arch files to completely digital.
Onboarded is the software solution that will help you transition from an archaic way of doing things like emailing, printing, filing, scanning, and replacing it with automation. It reduces the points of engagement with the candidate and creates a smoother, smarter, and logical way to onboarding. Employee engagement and the onboarding process itself start well before the employee’s first day.
2. Go from paper to paperless
Reduce your office stationery expenses by minimising paper printing for your company and the candidate. With Onboarded software, information coming in from candidates is screened and directed to employee records straight into an ATS for easy access and transparency.
3. Go from print and file to upload and sync
At this point, you should also make sure the templates that are provided by the software fit their needs, and if their industry has any compliance regulations, they will want to make sure the product fits those needs. Onboarding will no longer be people-dependent for follow-up and manual processing and onboarding will no longer be paper-dependent.
4. Go from sending out manual reminders for documents to automating system reminders
Onboarded allows recruiters to implement system triggers with one link and automated follow-ups. One of the ways Onboarded eases the process in which candidates become employees.
5. Go from wondering about compliance to ensuring compliance
Onboarding solutions help recruiters and HR personnel to maintain the necessary compliance. An Australian Building and Construction Commission (ABBC) audit of 63 labor-hire construction employers in Australia found that 79% didn’t meet all their obligations under Australia’s workplace laws. This included not paying their workers correctly, not keeping proper records, and not giving their workers payslips. (Staffing industry analyst (SIA) Daily News). In addition to this, Onboarded allows for reference checking, police checking, and document signing in real-time.
6. Go from onboarding in days to onboarding in minutes
The traditional and archaic approach to onboarding is time-consuming. There are too many points of interaction with new employees. Improve the new hire’s first day by setting proper expectations before their first day. Once you wrap up a placement you can be confident that the employee profiles are up to date and accessible on-demand and easy to search for.
7. Go from hours of tallying client reports to generating automatic reports
If the information collected during onboarding is digitised then this improves the employer’s awareness of new hires. Real-time data is collected and displayed via dashboards to provide recruiters and managers with insight into the employee onboarding process across the company and departments.
We are working in a digital age, so show off this transition into digital technology by adopting an AI Hitech onboarding solution. Pay attention to how the candidate spends their time on their first day. Believe me, you’re going to bore the candidate if it is spent filling in forms and going through formalities.
