Organising the office party only falls on the shoulders of those that are deemed responsible and resourceful enough. This means that if you have been chosen to organise one, it’s good news for your career. However, just in case you have never organised an office party before, know that it can be quite stressful. To help out the event manager in you, here are a few tips on getting started and avoiding mistakes.
Don’t Ask for Permission Too Much
One of the first rookie mistakes to avoid would be asking for too many permissions. If you have been given the job, you have automatically been authorised to make most decisions about the event, so make use of that implied authority and make the decisions you need to, using a logical mind.
That being said, if you think that certain permissions are really necessary for your party plan to work, just note them all down and ask for them in one meeting with the boss, instead of coming to him/her with questions every so often. Doing so shows incompetence and a lack of confidence, so that’s definitely not the kind of impression you want to leave on people who currently trust you enough to let you handle the big responsibility.
Book Your Music Well Ahead of Time
Visit a site like larkmusic.com.au to book your DJ and band well ahead of schedule, because it can get pretty hard and expensive if you leave the job of booking the entertainment until the last minute.
Lark Music has connections with some of the best local bands and DJs in Melbourne, so you will find plenty of options regarding whatever it is that you are looking for, but booking early will always give you more options and maybe even a better deal. They specialise in corporate entertainment, so rest assured that when you connect with Lark Music, your office party’s entertainment needs will be well taken care of.
Appoint Deputies!
Find interested and appropriate co-workers who can help you, then set them to different tasks for arranging the party. Similar to how an event manager cannot do it all on his/her own, you can’t either.
It’s actually a great test of your leadership quality as well, and more often than not, that very facet of your personality is showcased to the higher-ups, depending on how well you were able to manage the budget and arrange the party.
Visit the Venue Beforehand
Online bookings are fine, but before you confirm anything, visit the venue first. See for yourself if it would actually be appropriate for the party you have planned, or if the venue actually matches the pictures you saw on the website. The last thing you would want would be to find out that the place isn’t really big enough for the number of guests you have on the day of the party!
As a final tip, we would advise that you always take the time to reconfirm everything a few days before the party, just to be sure. If you make a few mistakes even after reading the tips we have for you, don’t worry too much, because nothing ever goes exactly according to the plan anyway! Improvise a bit when you need to and you will be fine because it’s just a party after all, and it’s supposed to be fun!
